Issues represent problems or setbacks within your project, while risks are events that could happen and disrupt the planning of your project. Merlin Project contains issue management and professional-grade risk management.
Merlin Project comes with a risk score system to enable you to evaluate the seriousness of a risk, its probability and impact.
In the previous article we covered the various ways to enrich your project activities with information, files, etc. In Part II we’ll cover every Attachment in detail. We’ll start with Checklists, Events, Files and Information. In Part III we’ll delve deeper into Issues and Risks.
Every project has issues and comes with risks. Just as often, you will find yourself in need of associating checklists, events or files with activities. Meet Attachments, a feature unique to Merlin Project. Attachments are management features that won’t change the duration or timing of a project, but that bear much needed information about an activity. Compare them to e-mail attachments in Apple Mail. In Merlin Project, they can be checklists, calendar events, files, risks and issues, and information. You can have Merlin Project show you these Attachments in a dynamic secondary View.
Merlin Project can be used as a free Microsoft Project Viewer application. Normally, you can’t read Microsoft Project files on the Mac, but with Merlin Project you can. Merlin Project, with all its project management features fully available, is the only app on the Mac that allows you to view Microsoft Project files. Alternatively, you can try out Merlin Project for 30 days and leave it on your system afterwards — it will automatically turn into read-only mode. And if you only want to view project files, both Microsoft Project and Merlin Project files, all you need to do is select “Use without License” in the Welcome screen.
A resource plan consists of a detailed schedule and the resources needed for each activity. Merlin Project has powerful and flexible resource management capabilities. Here is an explanation of how you manage, schedule and assign resources.
Except for date constraints, the order to execute activities is usually dictated by one depending on the other — a logical relationship. In Merlin Project, dependencies are established by linking activities (and/or milestones) together.
As soon as you have created your basic project structure, either through the use of a mindmap or an organisational chart, you can start working in the Work Breakdown > Entry view. This is the view where you will be planning deadlines, use date constraints, set up project or resource calendars, as well as determine dependencies.
This article is the first of a series of 10. The introductory series on Merlin Project is meant to show you the basics of working with the application and to familiarise yourself with its interface and capabilities. Every two to three days, a new article will be published so you can take the series at a comfortable pace or wait until all 10 have been released and take them all at once.
Mailtags allows you to create tags in Apple Mail, which organise projects and tasks with tickle dates and alerts. Mail Act On lets you create rules for messages when you send them, or even before you send them. Finally, OmniFocus manages tasks and projects with or without a GTD background. How do you integrate the Mail plug-ins with OmniFocus 2 Pro to manage your projects is what you’ll learn in this free tutorial.